Administrative assistant

Job Title: Administrative assistant
Start date: ASAP Location: Edinburgh
Hours: 30 hours per week – flexible
Salary: According to experience

ACT Blade develops and commercialise a new type of wind turbine blade. The design office is based in Edinburgh city centre. We are looking for an administrative assistant to support our employees and activities As Administrative Assistant, you will perform various administrative tasks, including contacting suppliers, making purchases, answering emails, scheduling meetings, and making travel arrangements. For this role, good experience of using communication tools like Teams, and web applications for purchases. Good knowledge of excel and basic bookkeeping is also required.

• Contacting suppliers and respond to emails
• Schedule meetings
• Book travel and accommodations
• Manage a contact list
• Maintain basic stock data
• Create short messages and news for social platform
• Address employees’ administrative queries
• Provide customer service as first point of contact
• Develop purchase orders, and manage incoming goods

Requirements and skills
• Proven experience as Office Assistant or relevant role
• Attention to detail and accuracy
• A hands-on, flexible approach to work
• The ability to integrate in a dynamic, evolving structure Familiarity with current technologies, like desktop sharing, cloud services and VoIP
• Experience with word-processing software and spreadsheets (e.g. MS Office)
• Basic knowledge of book-keeping
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email and instant messaging communication skills
• Excellent time management skills
• Solid organizational skills
• High school diploma: additional qualifications will be a plus
• Experience of using Quickbooks or any other accountancy software would be beneficial
• Experience of using social media for business and WordPress is also beneficial

To apply please send an introduction letter and your CV to

The deadline for receiving applications is Wed the 30th of Nov. Interviews will be held starting from Thursday the 1st of December